Position Overview:

Chaminade-Madonna College Preparatory is seeking a highly organized and proactive Executive Assistant to provide essential administrative support to the Head of School and Advancement Department. This position plays a key role in advancing the mission of our school by ensuring smooth operations across both leadership and advancement functions. This is a full-time, 12-month position.

Key Responsibilities:

• Coordinate appointments and meetings with donors, vendors, and others.

• Prepare agendas and materials for board meetings and leadership team gatherings.

• Take and distribute meeting minutes as requested.

• Maintain accurate records and correspondence.

• Generate and manage purchase orders and payment requests.

• Oversee department purchasing card (P-card) reconciliation.

• Support advancement events such as Homecoming, Open House, and fundraising campaigns.

• Update records in Raiser’s Edge and maintain Advancement Scholarship files.

• Assist with preparation of press releases, reports, and other communications.

• Collaborating with IT and food service teams for event logistics.

• Provide occasional front desk support and assist with reception coverage.

• Maintain designated bulletin boards, office & storage spaces in Marianist Hall.

• Manage all printing and mailing items via collaboration with the on campus Copy Center.

• Serve as a liaison to the Chama Mama parent group.

• Pursue Notary Public credential as needed.

• Special projects, as needed.

Qualifications and Requirements:

• Bachelor’s degree in business or related field OR equivalent experience as an executive assistant.

• Strong written and verbal communication skills (written assessment required).

• Advanced proficiency in Microsoft Office Suite.

• High attention to detail with the ability to manage multiple priorities.

• Proven ability to work under deadlines while maintaining confidentiality and attention to detail.

• Proven experience in an executive administrative support role or similar position is preferred.

• Experience in project coordination is a plus.

• Strong interpersonal skills and the ability to work collaboratively within a team environment.

• Commitment to the mission and values of a Catholic, Marianist educational institution.

Job Overview:

We are seeking a passionate and dedicated Social Studies Teacher to join our Teaching Faculty. This full-time, exempt position begins in August and runs through early June (190 days). Course work may include World Geography, World History, US History, Economics and American Government, utilizing the Understanding by Design model for curriculum planning.

Key Responsibilities:

• Deliver engaging and rigorous instruction to students.
• Utilize a 75-minute teaching period (every other day rotation) for effective lesson planning and instruction.
• Foster student growth through interactive learning and collaboration with colleagues.
• Utilize the CANVAS learning management system to track student progress and maintain communication with parents.
• Opportunities to participate in extracurricular activities are available.
• Contribute to the school’s academic community.

Qualifications & Requirements:

• Commitment to supporting the mission of the school.
• Bachelor’s degree in History or Education required, master’s preferred.
• Minimum of two years of high school teaching experience preferred.
• Flexibility in assigned courses to teach within the department.
• Ability to work collaboratively with faculty and staff.
• Ability to instruct students in higher level social studies courses.
• Certified or eligible for Florida teacher certification within two years.
• Must pass a criminal background check, complete drug screening, reference checks and meet E-Verify requirements.

Position Overview:

Chaminade-Madonna College Preparatory seeks a Guidance Counselor. The candidate will work to implement the support function for students and parents as it relates to academic, personal, and post-secondary educational planning. 

Key Responsibilities:

• Coordinate the guidance services of the school with the guidance counseling staff for grades 9-12 for the purpose of positive changes in the areas of academics, social/emotional needs, and college exploration. 
• Provide academic counseling to students based on student/parent/teacher request; a review of student performance on quarter reports and report cards; or students who have been placed on academic probation.
• Provide, on a limited basis, personal/social counseling to students with identified needs.
• Maintain records on individual students by documenting counseling sessions and relevant interactions with teachers and/or parents. 
• Maintain regular contact with teachers, staff, administration, and parents regarding the academic, social, and emotional needs of students as needed including students with learning exceptionalities.
• Refer students for academic/psychological testing and/or personal and family counseling to other approved professional sources in the community, if needed.
• Set-up, conduct, and follow-up on parent conferences in a timely manner.
• Participate in the scheduling of students with teacher, student and parent input, the course requests for the next school year, for each student; assisting in resolving conflicts in student schedule, and initiating appropriate schedule changes. 
• Meets with assigned students two (2) times per year.
• Coordinates the standardized testing program for grades 9-12, including PSATs for students in grades 9-11 and AP Exams for all grade levels.
• Assist in the selection of students for special programs and projects.
• Proctors Advanced Placement testing as assigned by the Director of School Counseling. 
• Provides information to students and parents regarding the college application process/summer programs/scholarship opportunities for grades 9-11.
• Collaborates and assists with scheduling of midterms, finals, and makeup exams. 
• Collaborates with the College Counseling Counselor and Director of Curriculum in identifying trends/data for implementation of courses/programs.
• Participates in networking/activities/professional development in support of the operations of the school and school counseling department.
• Perform other duties as assigned

Qualifications and Requirements:

• Master's degree in guidance, counseling or related field. 
• School counseling experience (3 years or more preferred)
• Valid State Certification in Guidance or equivalent
• Excellent oral and written communication skills
• Proficiency with office technology, especially Microsoft Office 
• Ability to work cooperatively
• Ability to multi-task
• Self-motivated
• Ability to communicate the Marianist philosophy and characteristics of education